Guide to Pay Codes and Pay Differentials

This guide explains the pay codes and differentials that may appear on employee pay statements and time records, including earnings, paid time off, overtime, and other compensation. It provides definitions, usage guidance, and cross-references to help employees accurately report and interpret pay-related entries.

For questions about hours worked, overtime calculations, leave balances, or a pay code shown on your paycheck, please contact Human Resources using the information at the end of this guide.

HAI Group maintains this guide for employee reference pursuant to Connecticut Public Act 26-12. It is available in English and Spanish as required by law, and may be provided in other languages upon request. The guide will be updated upon additions or modifications to covered overtime or pay-differential codes.

This guide is provided for informational and internal reference purposes only and does not constitute, and should not be construed as legal, tax, financial, or accounting advice. While every effort has been made to ensure accuracy, the organization makes no representations or warranties regarding the completeness or currency of the information contained herein. Nothing in this guide creates a contract of employment, an express or implied promise of specific compensation, or any other contractual obligation, and the organization reserves the right to modify or discontinue any pay code or differential at any time, with or without notice. Employees with questions about the tax implications of their compensation should consult a qualified tax professional.

Earnings Codes

Company Paid Time Off (PTO)

Lump Sum and Bonus Payments

Special Codes

Reimbursements and Allowances

Questions or Pay Clarification

Employees with questions regarding:

  • Hours worked
  • Overtime calculations
  • PTO balances
  • Pay differentials
  • Payroll deductions
  • Pay statement entries

should contact one of the following:

HAI Group Human Resources

Email: HR@haigroup.com

Director of Human Resources

James Mullen
Email: JMullen@haigroup.com
Phone: (203) 272-8220 ext. 264

Chief Governance & Human Resources Officer

Amy Galvin
Email: AGalvin@haigroup.com
Phone: (203) 272-8220 ext. 40